SOVELUS OMS - OUTSOURCING MANAGEMENT SYSTEM

Sovelus OMS provides an applicant self-service data entry that allows applicants to independently enter and update their personal, educational, geographic location, and employment information. This feature reduces administrative workload, improves data accuracy, and significantly shortens the recruitement and onboarding cycle.

All applicant data is securely stored and managed through the Applicant Database Management module with a structured and searchable applicant database. This allows HR teams to easily search, filter, and track candidates throughout the recruitment process, helping them make faster decisions and manage the talent pipeline more effectively.

Deployed workforces data stored into the Outsourced Database Management module. This centralized database maintains complete employee lifecycle information, including assignments, placement history, client association, work location, and employment status. The system supports large-scale workforce management across multiple clients and sites, ensuring data consistency and operational transparency.

To support compliance and contract administration, Sovelus OMS provides Mass Contract (PKWT) Generation capabilities. This feature enables HR teams to generate employment contracts in bulk based on predefined templates and configurable parameters. This significantly reduces manual processing time while ensuring consistency and compliance with labor regulations.

The system automatically monitors contract validity and sends real-time notifications for upcoming contract expirations. This enables proactive renewal planning, minimizes compliance risks, minimizing the risk of contract lapses, and prevents service disruption due to expired contracts.

For day-to-day operational control, Sovelus OMS supports field coordinators with tools to prepare daily and weekly operational reports, capturing attendance, deployment status, and field issues in a structured and timely manner. This ensures real-time visibility for operations managers and improves coordination between field teams and headquarters.

Sovelus OMS also enhances reporting and claim processing for work accidents and insurance, providing structured workflows to record incidents, manage claims, track approvals, and generate compliance-ready reports. This capability strengthens governance, reduces processing time, and improves transparency in handling employee welfare cases.

Beyond operational efficiency, Sovelus OMS serves as an invaluable tool for outsourcing companies’ sales teams, enabling them to present real-time, accurate employee database insights to prospective clients. Sales teams can quickly demonstrate workforce availability, skill composition, and deployment readiness, significantly strengthening client confidence and accelerating deal closures.